OCT – Upcoming Events

By Jennifer Robison
Nov 21st, 2014

Join us in Las Vegas in the Spring! (You may be eligible for a discount!)

On March 29th, 2015, through April 1st, we’ll be gathering for AAPC’s HEALTHCON in Las Vegas, Nevada. 2014 officers from chapters that held six meetings where CEUs were offered and hosted four exams, are eligible for $300 off registration for this 23rd annual event! Plan to arrive early enough to participate in the Local Chapter Officer Leadership Training session which will be March 29th from 8:00 am to noon where you’ll meet the AAPCCA Board of Directors and network with fellow officers. This session is worth 4.00 CEUs and is free of charge!

OCT – Officer Resources

By Jennifer Robison
Nov 21st, 2014

Advanced ICD-10-CM Workshop

Offered only through local chapters, you can make this information available to your local members at no risk to the chapter. Here’s how it works:

  • Must have 20 attendees
  • AAPC provides the room, trainer and materials
  • Chapter collects the money and keep 10% of registration fees
  • Two free registrations in exchange for promoting the event
  • $189 for members, $209 for non-members
  • 8 CEUs (may be used for specialty CEUs)

For more information contact Rhonda Buckholtz at rhonda.buckholtz@aapc.com.

Demonstrating ICD-10-CM Proficiency

As a local chapter officer, be sure to remind your members often that all AAPC certified members must demonstrate proficiency in ICD-10-CM by the end of 2015 in order to maintain their credentials. Members do not need to retake their certification exams but are required to demonstrate proficiency in one of two ways, either by completing the 16-hour online ICD-10-CM assessment course or by successfully completing the online 3.5-hour timed ICD-10-CM assessment.

New Hot Sheet for Announcements

Print this document and take it to your monthly chapter meetings to outline information for members about upcoming events and current AAPC specials. If you have any questions beforehand, be sure to contact AAPC.

OCT – Financial Info

By Jennifer Robison
Nov 21st, 2014

Taxes Obligation Owed by Chapters

Thanks go to the AAPCCA regional board members who have contacted officers from chapters who owe taxes for 2013. If you have not been contacted by now, you probably do not owe any money. We also appreciate the many officers who have responded by submitting checks for the taxes or otherwise communicated arrangements to hold money from future reimbursements. If your chapter owes money, the treasurer should take responsibility to ensure the tax obligation is met. Again, you may opt to:


  • Have the taxes withheld from the 3rd quarter reimbursement which will be deposited into the checking account around the end of November.
  • Have the taxes withheld from the 4th quarter reimbursement which will be deposited into the checking account around the middle of February. Note: This is also when the annual Chapter Association assessment is withheld.
  • Write a check for the amount owed. Send the check to the AAPC Chapter Association attention: Local Chapters, 2480 South 3850 West, Suite B, Salt Lake City, UT 84120.

We continue to suggest that you examine your chapter finances now, compared to the amount of money you had in the account at the beginning of 2014. If there is more in the account now than at the first of the year, purchase door prizes, create incentives for members to serve as officers, purchase meeting tools such as a laptop, projector, or camera, or donate to the AAPCCA Hardship Scholarship Fund. Above all, remember that money hoarded in a bank account does nothing to help chapter members and may result in taxes being owed by the chapter!

 3rd Quarter Reimbursements

Online deposits into chapter checking accounts will be made around the end of November.

 Plan Now for End-of-the-Year Deadlines

Treasurers, before the end of the year, while you still have officer privileges, be sure all chapter financial matters are handled. There are three things to keep in mind:

  • The deadline to upload 4th quarter meeting attendance sheets is December 31, 2014. (This is two weeks earlier than usual but because of the change in officers on January 1st, the deadline is moved up.) Remember, attendance sheets must be uploaded on AAPC’s website in order to receive the reimbursement.
  • The deadline for the 2014 profit and loss information to be uploaded is also December 31st. However, treasurers needn’t wait until then to complete it if all 2014 expenses and income have been accounted for.
  • The 2015 treasurer will be asked to submit a copy of the year-end bank account statement by January 31st. Now is a good time for both treasurers to coordinate the transfer of records.

OCT – Meetings/Exams

By Jennifer Robison
Nov 21st, 2014

Now that Elections Have Been Held
2015 Officers Should Meet and Plan
If you are elected to become a 2015 officer, gear up for the new year now. Gather all the 2015 officers together and create a plan for 2015. Discuss your educational goals, ideas for seminars, ways to increase attendance, and possible surveys of members. Exam dates should be planned now and scheduled as soon as possible.

2015 Officers Must Agree to Terms of Service
Remember that 2015 officers can schedule 2015 events once they have agreed to the officer terms of service. Upcoming officers simply log on at aapc.com, scroll over My AAPC, click on My Chapter, and then click on Officer Resources to see the agreement. Names of future officers will not appear online until they have agreed to the terms.

Give New Officers Proctoring Experience
As all first proctors must be experienced, now is the time to make sure 2015 officers get trained on the proctoring responsibilities. Encourage them to serve as second or third proctors for the remaining 2014 exams if they have never done so before. Also, take the time to educate them on proctoring information (found in the handbook, online, and in the exam packets). Make sure to cover:

  • Scheduling
  • Choosing locations
  • Sending information to examinees
  • Additional resources your chapter provides, if applicable
    • A “loaner” set of current year code books
    • Review classes
  • The importance of reading the proctor instructions each time they proctor because changes are made frequently
  • The importance of proctors upholding the integrity of our credentials

OCT – Miscellaneous

By Jennifer Robison
Nov 21st, 2014

If You’ve Loved Being an Officer, Consider National Service!
AAPC is accepting applications for the 2015-2018 AAPC Chapter Association Board of Directors (AAPCCA) positions being vacated by five outgoing board members. The AAPCCA is a non-profit association made up of a 16-member governing board with representatives from across the nation. This is a three-year position that will begin in the springtime at AAPC’s annual conference held in Las Vegas. Applicants are chosen based on previous service as an officer, and chapter and forum involvement. Applications will be accepted through December 15th.

Earn .5 CEU

Thank you for reading this important information for chapter officers. Now take this quiz and earn 0.5 CEU. Stay on top of all the AAPC updates for officers by visiting the Local Chapter Officer News page often. One new quiz offered each month!

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